📄️ Booking buffer
The booking buffer can be set to prevent attendees from making back-to-back bookings, which are time slots that are immediately before or after their existing bookings. This gap can be configured to a specific number of time slots.
📄️ Booking length
The booking length is the amount of time allocated for each booking in minutes, such as 15 minutes parent-teacher conferences.
📄️ Booking limits
The attendee booking limit helps prevent people booking multiple time slots for a staff member, ensuring everyone gets a fair chance of seeing who they need to see.
📄️ Event codes
Every event created in [[THEME_NAME]] is assigned a unique event code. This code is between 8 and 10 letters and numbers, and can be used by attendees to access your event.
📄️ Event dates and times
Events are made up of dates and times that are bookable by attendees. An event can have one or more dates that are made up of time blocks. Each time block is made up of slots, determined by your booking length.
📄️ Event staff
For certain Events, such as parent-teacher conferencing, you'll need to add one or more staff members to the event so parents and caregivers can book with them.
📄️ In-person and online bookings
[[THEME_NAME]] lets you decide per staff member whether their bookings are in-person or online, which means a single event can mix the two. One teacher can meet families in their classroom while another meets them over video, and attendees see the correct option next to each booking on their timetable.
📄️ Open/close dates
Events have an opening date and a closing dates used to control when attendees can register for your event and make their bookings, for example between 3pm Monday and 5pm Friday.
📄️ Shared time slots
Shared time slots allow your staff to see multiple attendees at once, rather than a one-on-one booking.
📄️ Templates
Templates allow you to save event configurations for reuse in [[THEME_NAME]], making it faster and easier to create new events with consistent settings. When you create an event from a template, it copies all the configuration, staff assignments, and forms from the template.
📄️ Time slot
A time slot represents a moment in time for an event that can be booked by a parent or caregiver.
📄️ Video meetings
Any staff member running their bookings online meets their attendees over a built-in video call that happens directly in the browser. A persistent meeting room is provisioned for each staff member the first time one is needed, and attendees join that room from their timetable at the scheduled time. There is nothing to install, and no separate meeting links for you to distribute or for staff to manage.