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In-person and online bookings

Schoolea lets you decide per staff member whether their bookings are in-person or online, which means a single event can mix the two. One teacher can meet families in their classroom while another meets them over video, and attendees see the correct option next to each booking on their timetable.

How it works​

You can then switch any individual staff member between in-person and online from the event's Staff settings.

For staff who are in-person, you can give them an optional room, such as the name of their classroom. This is shown to attendees on their timetable and overrides any event-level location. When a staff record already has a default room, that room is carried across automatically when the staff member is added to a new event, though you can still change it per event if needed.

For staff who are online, Schoolea provisions a persistent video room the first time one is needed, and attendees join that room directly from their timetable. There is no meeting URL for your school to configure or for staff to set up.

Changing a staff member's mode for an event​

  1. Open the event from the Events menu.
  2. Go to the Staff section.
  3. Change the mode next to the staff member you want to update, and adjust their room if they are in-person.
  4. Save your changes.

Attendee timetables and any reminder emails update to reflect the new mode.

See the video meetings reference for how online bookings are joined, the join window, and what attendees and staff see during a call.