ForEvent ManagersAdministrators

Parent-Teacher Conferences

A parent-teacher conference event allows parents and caregivers to book one or more time slots to see their child's teachers. This is most often used for "meet the teacher" events at the start of the school year, and parent-teacher interviews throughout the school year.

This guide will walk you through the entire process of setting up and running a successful parent-teacher conference event.

Before you begin

• Ensure that all staff who will be bookable have been set up as a staff member

Step 1: Create your event

ForEvent ManagersAdministrators

Sign in to Schoolea and select Start an Event from the Events menu.

1. Choose Parent-teacher conferencing as your event type
2. Fill in the basic details, such as:
   • Event name - What you'll call this event (e.g., "Term 1 Parent-Teacher Interviews")
   • Description - Information for parents about the event
   • Booking open/close dates - When parents can start and stop making bookings
   • Staff: The staff or groups who are available to book by parents

Once your event has been created, you'll be able to:

• choose the dates and times that can be booked.
• add any questions to the registration or booking forms.
• set each staff member to in-person or online, so you can mix classroom meetings and video meetings within the same event.
• block off specific times for staff as breaks.

Step 2: Publish and share your event

Once you've configured everything:

1. Change your event from Draft to Private (or Public)
2. Share the event with parents by:
   • Sending them the event code or link to your event website
   • Using your school's communication channels (email, newsletter, etc.)

Parents will visit your event website, enter the code (if private), register, and book their time slots.

Step 3: Manage bookings

As bookings come in:

• Staff can sign in to view their bookings
• Event managers can view reports and statistics
• You can export data or make adjustments as needed
• Parents can view their timetable and make changes if needed

Step 4: Run the event

On the day(s) of your event:

• Staff can view their schedule in Schoolea
• For online events, staff run their day from the My Day console, which brings the schedule, video meetings, and notes together on one page
• Monitor for any last-minute changes or no-shows

Step 5: Follow up

After the event concludes:

• Review attendance and booking statistics
• Send feedback forms to parents (if configured)